Clinical Operations Administrator (1664)

Role Outline

Health Partners is one of the UK’s leading providers of occupational health and wellbeing solutions, we work with organisations across a wide range of industries to support the physical and mental health of their employees.

We are looking for a Clinical Operations Administrator to join our growing team. We're seeking a highly organised individual who thrives in a fast paced environment to manage the clinical resource, including the effective running of internal clinics and management of network assets.

You will be responsible for scheduling and managing the senior clinical teams diaries as well as managing our network teams including the sourcing of new clinicians and assessors as required and maintaining the database for the network clinicians, Physiotherapists and Workstation Assessors, ensuring appropriate accreditation checks are completed for the clinicians.

You will update the CMO or Deputy CMO with any feedback on the the network clinicians, highlighting any issues that need to be resolved. You will be responsible for supporting the on site clinics, managing stocks and ordering any kit or consumables.

Key Responsibilities

As part of this role, you will:

• Schedule and manage diaries for clinicians, including OHPs and OHAs.
• Source and manage network clinicians and assessors.
• Maintain and update databases for clinics, physiotherapists, and WSAs.
• Ensure accreditation checks are completed for clinicians.
• Gather feedback on clinics and escalate issues where necessary.
• Support logistical planning, including medical equipment and consumables.
• Manage clinical waste provision, vaccine ordering, and clinic operations.
• Liaise with Clinical Operations Managers to ensure staffing and resources are in place.
• Uphold company values and ensure compliance with policies and data protection laws..

What we are looking for

• Team Players: Natural team players who embrace challenges and demonstrate a strong commitment to achieving results.
• Curiosity and Development: Individuals with a genuine curiosity to understand, learn, and continuously develop themselves and those around them.
• Resilience: The ability to thrive and remain composed in a high-pressure, fast-paced environment.
• IT Proficiency: Good IT skills, including a sound knowledge of Office 365.
• Organisational Skills: Strong multitasking abilities and the capacity to effectively prioritise tasks.
• Relevant Experience: Previous experience in customer service, operational roles, or within an Occupational Health environment.

Hours

This is a full time position (37.5 hours per week). Working hours are Monday to Friday, between 8am to 4.30pm, including a 1 hour unpaid lunch break.

Location

This role is home based, therefore you will need to ensure you have a suitable space you can work from at home.

Remote Working Disclaimer

Please note we are only able to accept applications for those who reside in the UK for this remote vacancy.

Working overseas is not permitted and all applicants must ensure they are able to legally work and reside in the UK during standard working hours. 
Any applications from individuals who are not able to meet these requirements will unfortunately not be considered.
 

Salary

£24,000 per annum

Company Benefits

One of the best things about joining Health Partners is our rewards package. We appreciate the people who work with us and our rewards package is reviewed regularly to reflect that. You can expect to receive:

• Competitive annual salary dependent on qualifications and experience
• Contributory pension scheme up to 6%
• Life assurance
• Starting on 25 days annual leave plus bank holidays, increasing with length of service
• Discounted gym membership
• Access to Vitality Health

About Health Partners

Health Partners is one of the UK’s leading Occupational Health organisations, supporting the health and wellbeing of over 2.5 million employees across the UK workforce. We combine expert advice and clinical services with smart systems to deliver impact driven health programs tailored to our clients’ needs.

Application Process

To apply, scroll down and click ‘Apply Now’ or go to ‘Candidate Login’ at the top of this page.

To discuss the role please contact the team at jobs@healthpartnersgroup.com

We look forward to receiving your application and joining our team!

Diversity & Inclusion Statement

Health Partners are a proud member of the Disability Confident employer scheme

Health Partners are extremely proud to support the needs of our employees and as such understands everyone has individual work and home life responsibilities. We’re happy to discuss flexible working arrangements for this role, should this be a requirement for you.

We aim to become one of the most inspiring companies to work for and to achieve this ambition, we need the best talent to come and work for us. We look for candidates with the right skills and values to join us and selection is based on a fair and equal process. We’re proud to be committed to equal opportunities and welcome applications from all backgrounds.

Diversity and Inclusion forms an integral part of everything that we do, bringing together the best talent, helping people to realise their full potential by being yourself at work and delivering an outstanding service to everyone – regardless of difference.

To apply, click ‘Apply Now’ and you’ll be able to upload your profile/CV from there. If you require an alternative method of applying or would like to discuss this role further, please send an email to jobs@healthpartnersgroup.com

We look forward to you joining our team!